The best data room software is a reliable secure platform for sharing and managing sensitive documents with many users. It offers features that allow you to manage documents efficiently, track activity, and control access for users. You can also select a solution that offers a wide range of integrations that connect to your existing applications and workflow. Choose a vendor that lets you create customized groups of users with pre-defined privileges. You can assign tasks to these users in the dataroom or send them email notifications informing them of new uploads and documents.
A data management tool is vital for managing the volumes of documentation large enterprises produce in the course of due diligence. Look for a feature which automatically indexes folders and files when they are transferred or uploaded. It should also provide an intuitive interface that includes an automatic numbering system for files and folders which allows users to navigate data quickly and easily. It should include optical character recognition, as well as filters to help you make your searches easier and find the information you require.
Some of the best virtual rooms include a Q&A module built in, document approvals and versioning, and numerous mobile applications. You should also consider a solution that lets you erase text or entire sections of your document, and allows you to apply an interactive watermark that contains the user’s name, date, IP address and time of downloading.