Data Room Confidential Mode

Data room confidential mode allows the administrator of the virtual data room to restrict the use of a VDR by a specific user based on IP address or the type of device. It is an excellent tool for M&A transactions as well as other sensitive business ventures.

A good provider will permit users to assign granular permissions and utilize two-factor authentication. They will also include remote shred that erases downloaded documents after administrators have removed access. They will also be able to handle the most popular file formats that include PDFs and Excel XLSXs. The most reliable providers can also add a watermark to files that users download which will help stop users from sharing leaked copies of files online. They can also set an expiration date on the files downloaded to prevent unauthorised downloads.

Other useful tools include redaction which allows administrators to eliminate (black out) fragments of text or specific sections of a text from the view of authorized users. This feature is essential because it shields sensitive business data as well as personally identifiable information from hackers. Most reliable VDR providers can redact PDF Doc, Docx PPTX, Txt, JPG, GIF, and Q&A files.

Some providers let users print out documents that will automatically include a “watermark” and even download the original version. Finally, a good provider provides users with an answer-question feature that allows them to discuss documents in the data room, and save answers in a searchable database. This can be extremely helpful for M&A deals as well as any due diligence project.

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